Hybrid Legal Secretary

• Job Description

A prestigious midtown law firm seeks an experienced, professional, proactive Legal Secretary with at least 3-5 plus years of experience in a law firm setting.

Job Responsibilities:

• Transcribe, prepare and manage correspondence
• Photocopy, scan and fax documents
• Draft new business/matter memos, engagement letters and editing such documents
• Apply styles using templates
• Organize and coordinate meetings, conference calls and travel arrangements
• Maintain schedules and Outlook calendars
• Arrange and confirm appointments
• Enter and edit attorney(s) time using Elite/3E or similar system
• Client billing
• Set up and maintain filing systems
• Screen calls and office visitors

Job Requirements:

•  3-5 years experience
• Proficient in spelling, punctuation, grammar and other English language skills
• Strong proficiency with proofreading
• Proficient in Microsoft Word, Outlook; Excel, Elite/3E
• IManage experience is preferred
• Exercise good judgment
• Ability to multi-task and prioritize workload, as well as anticipate the needs of assigned attorneys
• Active listener and ability to follow directions
• Strong attention to detail
•  Articulate and polished when interacting with others and main professionalism under stress
•  Diplomacy when interfacing with supervisors, subordinates, clients and vendors
• Demonstrates effective verbal, written, listening, and presentation communication skills
• Excellent telephone etiquette
• Ability to keep all information confidential
• Demonstrate organizational skills and exert effort to influence attorneys to be organized

To be successful the candidate must also present an above-and-beyond attitude and willingness to help others (i.e. other attorneys and secretaries as necessary as needed).