Assistant Controller

Finance
Baltimore, MD, USA
August 12, 2024
$90,000 - $125,000
Full Time
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  • Job Description

Reports To: SR Director of Finance and CFO/COO

Supervision: AP Finance Associate and one Staff Accountant

Location: Hybrid (2 days in office)- Strong preference for Baltimore/D.C. Area, NYC is OK.

Core Tasks:

  • Supports all operational accounting in accordance with Generally Accepted Accounting Practices; records transactions directly and/or using integration between different operational systems (export/import); ensures the maintenance of accurate internal and external financial records; and will reconcile revenue records between the accounting system and the fund’s CRM system.
  • The Assistant Controller will lead the process of creating impeccable monthly and quarterly reports-with the end-users being the CFO/COO, the Board of Trustees, and departmental managers.
  • They will have a heavy role in the annual budgeting process, and the annual audit process and tax filings.
  • The Assistant Controller interacts directly with staff to answer inquiries and enhance cross-team collaboration.

Tasks/Responsibilities:

  • Supervise Finance Associate, who serves as an AP finance contact for vendors and employees.
  • Supervises Staff Accountant, who has GL and import/export responsibilities.
  • Prepare and/or review accounting entries for assigned parts of the accounting cycle, including AP, AR, Payroll, and Journal Entries.
  • Supervises or completes imports from different databases used by Payroll, AP, and AR into the general accounting system.
  • Preparing timely and relevant financial reports on a regular basis, including preparing and reviewing different schedules and sub-ledgers.
  • Prepare monthly variance reports.
  • Record monthly investment activity.
  • Supervises payroll process.
  • Assist in budgeting process.
  • Work with program managers to assess their budget models and strategies.
  • Prepare and reviews GL reports with program managers.
  • Prepare schedules, reports, and back-up materials for the audit.
  • Provide audit firm staff with reports and schedules for preparing IRS 990.
  • Perform and supervise cash and investments accounts reconciliations.
  • Prepare and review cash flow projections.
  • Prepare requested reports as needed.
  • Such other duties or tasks to assist the department or organization as the supervisor may deem necessary.

Qualifications:

  • BS/BA in accounting and at least 5 years of relevant experience; or equivalent combination of education and experience.
  • CPA certification

Skills/Requirements:

Technical

  • Competent in Microsoft Office applications.
  • Advanced skills in Excel.
  • Familiarity with automated accounting systems.

Business Partnering

  • Able to produce clean, tidy, board-level reporting.
  • Able to work with managers to produce actionable reporting and insights.

General

  • Able to meet deadlines and work independently.
  • Able to handle confidential information.
  • Ability to handle multiple projects and timelines.
  • Receptive to guidance from others.
  • Ability to work independently and deliver exceptional work product.

The compensation range for this role is $90,000-$125,000, commensurate with experience and skill. They offer an excellent benefits package including health insurance, 401K plan, paid vacation, paid time off for Jewish and National holidays, and short Fridays.

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