Director of Operations & Finance
Location: White Plains, New York
Reports To: Executive Director
Works with the Executive Director and is responsible for developing and administering the organizations strategic, fiscal, and operation and program plans. This person will manage the organizationís accountant, IT consultant, and any additional part-time support persons as needed. Office in Westchester headquarters, must travel to regional offices when necessary and travel to meetings and conferences.
Create, track, and when called upon, present the budget forecast and current position.
Develop appropriate tracking tools and report to the Executive Director the organizations position on a monthly basis.
Responsible for fundraising, grant management and allocation of program finances.
Distribute necessary financial and operations documents to appropriate leaders for their respective areas.
Oversee and audit the officeís physical assets. Understand and manage the balance between asset procurement and budget allocations.
Administer performance management program for report to employees.
Ensure appraisals are timely and reflect the true performance of the person being appraised.
Provide training opportunities where appropriate.
Provide development programs for employees to assist in their growth within the organization.
Play an active role in the development of the organizationís strategic plan. Continually look for opportunities to improve upon the plan and review with the
Executive Director twice a year the viability of the current plan.
Articulate and support the organizationís mission through networking events and out-of-office communications.
Understand the organizationís compliance with city, state, and federal laws.
Represent the organization at events the Executive Director is unable to attend.
Ensure the organization has the right resources to continually produce excellence.
Will be the first step in the acquisition process for resources for all locations.
Education & Knowledge:
Requires a bachelorís degree minimum
Additional education in leadership and administration helpful
Experience working with high school and college administrators o Experience working with budgets and budget distribution
People-management skills to include at least three years of managing people. The ability to evaluate the work of others.
Planning and forecasting
Works well under pressure and meets deadlines
Manipulate available databases and perform data analysis and reporting to understand clinical qualities measures, and trends
Use SQL to fulfill data requests and performs anaylses and write sophisticated ad hoc queries
provide administrative support to the Clinical Informatics Department
Bachelor's degree in IT or communications, or equivalent work experience in healthcare.
Strong experience in working with a report write software like crystal reports or SQL server.
Strong experience with data analysis.
Need dynamic individual who can multi-task with excellent admin, communication and written skills.
Chinese language skills a plus, or interest in culture and health issues.
Good organizational skills and strong attention to detail.
Looking for an administrative person with a financial focus. There will be some A/P and order entry along with updating the P&Ll and internal billing. The individual will also be the general office administrator. Monitor payments into 401k plans, handle benefit issues, transit checks, sign people up for insurance and the general administration of their services. Looking for someone that is forward thinking & computer savvy. We are always looking for ways to improve on and integrate systems. We are a MAC oriented company and run lots of off the shelf programs including QuickBooks. We want a person with a degree either in accounting, finance or general business management. Benefits including PTO, Health and dental, 401 available. Manhattan or North Jersey location. We're a small team, so individual must maintain flexibility and an open mind with respect to helping out with all tasks.
Recent College Graduate.
Good with numbers, Excel, Word and Outlook.
Must be analytical and organized.
Knowledge of traffic, logistics and dealing with freight forwarders.
Inventory management; placing and tracking purchase orders.
Basic accounting skills.
Monitor cost of goods/monitor profit.
Generate sales reports for the Director of Sales.
Experience working with currency exchange.
Real Estate Controller
Looking for 5-10 years experience
Prepares monthly statements for 12 shopping centers using Yardi and prepares one management company statement using QuickBooks.
Reconciles monthly bank statements using Yardi and one management company monthly bank statement using QuickBooks.
Responsible for monitoring all bank accounts on a daily basis to ensure that there is adequate cash to cover checks. Reports cash position on all centers on a daily basis. Will move money between accounts on a temporary basis to cover checks drawn on accounts with inadequate cash.
Manages all petty cash.
Interacts with outside accountants to help them with questions on the monthly financial statements and for the preparation of final annual tax returns.
Prepares pro-formas for all centers on a monthly basis.
Cuts checks for all payables.
Insures that all payables are paid in a pre-arranged date.
Monitors that billings on ongoing projects are consistent with contract terms.
Deals with lenders and prepares quarterly financial statements for them and files for escrow reimbursements from them.
Does not enter payables, does not record rent checks received, does not deposit checks in bank.
IT Senior Technical Support Analyst
Reports to IT Manager
Initial Hours will be 10am-6pm
Provide senior-level technical support including but not limited to the following responsibilities:
Administer, create, and maintain Active Directory end user accounts, file permissions, and access rights. Provide timely end user support for all software (Office 2003, DM5, Blackberry, XP, Workshare, Exchange 2003, etc.) in use at the Firm.
Monitor and perform server system backups using Symantec Backup Exec, Double-Take, and CA Wansync.
Perform desktop, printer, and Blackberry asset management, including maintenance of network component inventory and related documentation, and technical specifications information.
Manage and maintain network printers, file, and backup servers and their associated operating systems and software.
Perform server security audits, patches, software and Firm-ware upgrades.
Assist with management of Microsoft Exchange.
Develop, test, update, rollout, and maintain new workstation images.
Perform routine workstation performance maintenance.
Assist with new technology rollout and updates.
Provide new users with structured orientation training.
Provide off-hours and network maintenance support when necessary.
Help manage and maintain the firmís Disaster Recovery solution.
Duties will include lifting and transporting of moderately heavy to heavy objects, such as computers and peripherals.
Must have Bachelor's degree in Computer Science/Information Systems or equivalent work experience along with Microsoft Server Certification.
Minimum of 5-7 years of prior related experience; experience in law firm or professional services preferred.
Must have a solid understanding of LAN/WAN configurations and knowledge of Windows 2003/2008 networking, Active Directory, and TS remote access.
Must have solid knowledge of all current versions of MS Office Suite, Exchange 2003, SQL 2008, Workshare Professional, Opentext DM5 document management system, Symantec
Endpoint Protection and Symantec Enterprise Vault.
Must have proven experience with hardware and software troubleshooting procedures in a fast-paced environment.
Must have working knowledge of HTML authoring (PHP, MySQL), Visual Basic, and SQL database programming .
Strong written and oral communication skills.
Exceptional interpersonal skills, with a focus on rapport building, listening, and questioning skills.
Strong documentation skills and the ability to present ideas in user-friendly language.
Ability to absorb and retain information quickly.
Must continue to develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry, including meeting annual personal development goals.
Director of Finance
Salary: 150k plus bonus
This Person Will Eventually Move Up To Become The CFO.
Must have experience in:
Financial Statement & Budget Control.
Budget Prep & Rate Control.
Project Cost Analysis
Cash Flow Control & A/R Management
Manage Defense Contractor Auditing Agency (DCAA) & Outside Audit Operations
Responsible For All Aspects of Financial Operations
Department Of Defense Background
Experience In Management Turnover - Succession
Financial Policy Setting
Experience In Multinational And Multi-States Operations
Good Communicator - Listening And Talking
Good Interpersonal Relationships
Understands Support Role In A Technical Environment
Company Growth Experience
Experience Working With IT Staff In Setting Up Financial Systems.
Accounting Principles & Regulations Exp.
Working Relationship With DCAA & Internal Auditors
Establish & Monitor Annual Budget
Publish Outstanding Financial Statements For Board Of Trustee's & Other meetings Where Financial Info Is Required
Group Health Ins.
Group Life Ins.
Long Term Care
403(B) 100% Co. Matched In 2009
e-Business Program Supervisor
Reports to: e-Business Assistant Manager, e-Business Manager, Director of Administration
The "PS" (Program Supervisor) is responsible for assisting the e-Business Assistant Manager and e-Business Manager in the daily supervision of assigned team members in accordance with Departmental and Firm policies and procedures. The -PS" assists in directly supervising the operational and fiscal activities of the assigned e-Business Program Administration Team to include: daily management of existing e-accounts, middleware system management, training, project planning, staffing needs, quality control and reporting. The "PS" plans and develops systems and procedures to improve the operating quality and the efficiency of their team. In addition, the -PS" is responsible for analyzing and documenting e-Program processes along with developing solutions to enhance departmental efficiencies.
The "PS" is responsible for the daily management of existing e-accounts and to directly supervise all assigned team members. This includes but is not limited to: essential data management (i.e. timekeepers, open files, essential matter data, budget compliance, staffing teams, case profiles etc.), compliance reporting to required firm personal (i.e. e-AR snapshots, e-bills not uploaded etc.), e-billing issue resolution, e- account management plans and templates, liaise with clients and middleware companies, timely completion of work required of team members, communication and reporting to management and attorneys, assigned team development and guidance.
Responsibility to meet departmental productivity and quality goals
Supervise the Program Administration team in the development, analysis and preparation of reports and work product
Coach and provide advice to assigned team members, as well as assist in the performance review process
Responsible for team scheduling to include: work assignments, employee training, employee vacations, back-up for absent employees, etc.
Development of requirements and responsibilities associated with e-implementations and transitions
Assist in the supervision of all e-Business staff as required
Other duties as assigne
Required for this position:
Experience in supervising project and team activity
Advanced knowledge of legal e-Billing and Middleware systems
Advanced knowledge of Excel
Ability to interpret accounting and financial reports Demonstrated analytical and problem solving skills Strong Customer Service Orientation
College Degree, 3 years plus experience of professional services work experience
Director of Finance and Administration for Nonprofit
Specific job responsibilities include:
Lead the financial planning, budgeting and analysis functions including capital management requirements and cash flow needs for the $5 million non-profit organization;
Manage timely preparation, processing and recording of payroll, accounts receivable and payable functions including capital campaign receivables and expenses;
Develop and enhance systems and tools to facilitate the effective management of resources, including identifying various cost structures across the organization and recommending cost containment measures ;
Ensure organizational compliance with all regulatory tax filing and audit requirements, and serve as primary liaison with outside accounting firm for annual audit;
Develop internal and external financial reports for senior staff, Board of Directors and funders;
Supervise Operations Manager and Book Keeper.
Oversee Maintenance Department, including contracts and work related to maintenance/improvements/repairs for the building and mechanical systems;
Supervise Building Operations Director.
Oversee Security Department, including emergency procedures and readiness
Control human resources functions including, but not limited to, recruitment, retention and benefits administration.
Oversee insurance coverage, including general liability, auto, worker’s compensation, D&O insurance;
Point person for legal claims;
Supervise purchasing of Computer Hardware and Software in conjunction with IT Director.
Discuss and authorize all merchandise purchased, strategy, selling points, and personnel;
Arrange yearly inventory and supervise museum store staf;
Oversee daily processing and handling of cash and credit card charges.
Maintain control of fiscal policies and procedures related to daily admissions receipts
Salary: 110k Base + 150k + package
Global Head of International Investment Bank has an opening for a Top Notch Executive Assistant.
General Job Description:
Business and Personal Assistant responsibilities.
Can be 24/7
College degree a must
Top school preferred.
10 years experience, minimum of 2 at a comparable level.
O/T paid, company and personal bonus, Best benefits.
Rare opportunity, current Assistant moving overseas.
Candidates should have a minimum of 4+ years of legal billing experience, strong verbal and written communication skills, the ability to work well under pressure, exemplary organizational skills along with attention to detail, and the ability to multi-task and set priorities while meeting deadlines in a fast paced environment. Computer proficiency in Law Firm software and Microsoft products including Word, Outlook, and Excel are a must.
e-Business Program Administrator
Salary: 50k A full service law firm of over 800 lawyers servicing clients in the United States, Europe and Asia. Domestically, we rank among the American Lawyer 100 and the National Law Journal’s Top 50 law firms.
For more than 25 years, we have provided our clients with a full range of experienced and innovative legal services. We offer our clients a strong national presence, with offices in 20 major U.S. cities. Using cutting edge technology, a consultative approach and a collaborative team framework, we deliver the best possible legal results to our clients.
Oversees the daily compliance and administration of electronic and non-electronic client accounts
Internal and external data maintenance
Financial analysis and reporting
Communication and documentation of required administrative changes
Training for partners and support services
This position is very data intensive and candidates should enjoy working with data and Excel and must be proficient in it.
Qualified Candidates will possess:
2 + years professional services work experience
Advanced Excel skills
Professional demeanor and customer service skills
Demonstrated analytical and problem solving skills
Excellent communication skills
Ability to work independently and as part of a team
Strong reading comprehension and writing skills
Knowledge of legal e-Billing and Middleware systems
Salary: 55k plus 10% bonus
Paid Medical/Dental, 401k & Benefits, Hours 9-5
Major Functions: Prepare bi-weekly payroll, journal entries and analysis.
Prepare Bi-weekly payroll using Ceridian:
Stand alone payroll department
Full charge payroll-start to finish.
Time card reconciliation.
Tax filings and tax payments.
Preparing quarterly federal and unemployment returns.
IRS/State tax agencies reconciliations.
Payroll analysis and reconciliations.
Salary budget and forecast.
Monthly Analysis and Journal Entries
Prepare journal entries using Excel.
Account Analysis and reconciliations
Associates in Accounting
Must have Ceridian payroll experience-At least 2 years
Proficiency with Microsoft Excel
Solomon Accounting software a plus
Long hours during critical times of the year.
Salary: 150k-200k. In midtown Manhattan for a hedgefund
Report to the finance committee.
Work with the Fund’s administrator in preparing monthly trial balance production, NAV, and partnership allocations
Prepare the Fund’s annual financial statements and provide audit support to the Fund’s auditor
Coordinate with the Fund’s tax accountant and oversee the preparation of K-1s and tax returns
Coordinate with offshore legal counsel on tax return filing and the arrangement of payments
Handle the Fund’s expense payments and recordkeeping
Coordinate all interaction with the Fund’s administrator
Reconcile trading-related data with brokers.
Management Company Side
Prepare financial statements and consolidate the financial statements of relat parties/subsidiaries of the management company
Conduct financial planning and budget management
Manage debt financing, capital leasing for fixed assets purchases and cash control
Handle all bookkeeping/accounting functions: AR/AP, billing, expense payments, reconcile bank statements, etc.
Execute investment decisions by the finance committee and provide monthly investment review to the finance committee
Coordinate with external tax accountants on various tax return preparation and filing
Communicate with legal advisors regarding company financial issues
Handle the financial management of foreign subsidiaries
Work with Director of HR on monthly Payroll and any overlapping administrative, leasing and other vendor relationships
Other duties, as assigned
6-10 years of relevant work experience
Proficiency with Quickbooks & Excel
Detail-oriented, organized and analytical
Strong communication, interpersonal and problem solving skills
Additional Required Skills:
Experience with capital structuring
ERISA (IRA/401(k)) experience
Tax efficiency experience, particularly within the hedge fund space
Familiarity with tri-state tax issues and tax issues of Delaware LLCs
Opportunity to earn large bonus, based on performance
Four weeks of paid vacation
Complete health coverage, including dental
Flexible spending account
Tuition and educational reimbursement
Frequent company outings
Free snacks, drinks, and fresh fruit